31 Oct How-To Create An Infographic Using PowerPoint or Keynote [Infographic]
Want to learn how to plan, publish and promote viral infographics?
Good, you’re in the right place.
But let’s make something clear… If you’re thinking:
- “I’m not a natural designer.”
- “I’ve never made an infographic before.”
- “Infographics won’t work for my industry.”
You’re not alone. Most people have these
Get rid of those limiting beliefs right now!
Ever make a presentation in PowerPoint or Keynote? Great… You can make an infographic. Plus, in step #5 I’ll reveal my EPIC design hack that will turn even the biggest newbie into instant pro!
So let’s dive right in… Here are my 7 essential steps for creating infographics that go viral.
Step 1: Choose topic and collect content.
If you’ve already got a blog and some content under your belt, the best place to find a topic is to look at your most popular content from the past.
Head over to Google Analytics or the analytics dashboard in your marketing automation software / CMS and pull up your most popular pages from the last 6-12 months:
From there you’ll be able to see which topics your readers are already most interested in.
It’s a smart idea to match your infographics to the topic of your most popular blog posts.
- First, you’ll be able to content from those blog posts in your infographic to fast-track your project.
- Second, you already know your audience is interested in those topics.
One of the clients I work with owns an interior design firm and her blog has some great content on it.
But the most popular blog post month after month was her article on “questions to ask when interviewing an interior designer.”
So we decided to use that content and create an infographic around that topic:
Because all of the content was already written, all we had to do was come up with the design!
Alright, so what if you don’t have a lot of content to work with?
If you’ve never used Google Trends, then you’re in for a treat.
You can use this tool to see what topics are trending and most popular RIGHT NOW.
Plus, you can see how popular a topic was in the past and then compare that to other topics.
Check out the popularity of “infographics” vs. “magazine ads” from 2004 – 2016:
Sorry magazine ads…
So how do you guarantee your topic will be a home run?
Use Google’s or Hubspot’s Keyword Planner to see the exact number of people who search for specific keywords and topics so you can instantly gauge the popularity of a topic.
But since we’re talking about creating VIRAL infographics in this post…
…don’t forget to also research your topic in BuzzSumo so you can find the most shared topics and content online to confirm people will actually share your infographic.
As an alternative option, you could also speak with your sales and customer service teams to uncover FAQs and customer pain points.
Once you’ve got a topic, it’s time to do some research…
One of the best parts about infographics is that you don’t have to write much copy by yourself.
Almost every single infographic online includes quotes, data and resources from other people and brands…
But first, open up an app like Evernote and start writing down everything you personally know about the topic you’re covering, plus every sub-topic you want to cover.
After you’ve got your own notes down, head over to Google Search and start the research process.
For example, type in phrases like:
- “best (my topic) articles”
- “(my topic) statistics”
- “(my topic) quotes”
- “(my topic) blogs”
- “(my topic) infographics”
This will give you dozens of great resources to pull ideas and data from that you can include in your infographic.
Once you find some information you like, just copy and paste it into your note taking app…
Don’t forget to save the website address (URL) for each resource you cite.
Lastly, It’s important that you remember this is an infographic, not a blog post…
That means you should only collect the most important, focused data and resources. Ignore all the gritty details and “fluff.”
Action items for step #1:
- Choose and validate a topic for your infographic
- Collect and cite important resources you’ll quote
Step 2: Create and re-size a blank presentation.
This step is super easy…
All you need to do here is create a blank presentation deck in either PowerPoint or Keynote and resize it to the shape/size of an infographic.
Personally, I prefer Keynote. But rest assured that every single tool you need to make infographics are available in both PowerPoint and Keynote.
Let’s start with PowerPoint…
Click “Design” then “Slide Size” to resize your deck:
6.5 x 50 inches in the maximum size in PowerPoint.
For Keynote, go to the “Document” options, click “Slide Size” to resize your deck:
900 x 6000 points in the maximum size in Keynote.
Don’t agonize over getting the “perfect” height for your infographic…
Just give yourself enough space to work with. You’ll learn how to crop and optimize your infographic in step #6.
Action items for step #2:
- Create a blank presentation in PowerPoint or Keynote
- Resize the deck to an infographic-friendly size
Step 3: Wireframe each section using shapes.
Both PowerPoint and Keynote have “Shape” tools which will allow you to create (you guessed it) shapes:
PowerPoint has more options for shapes than Keynote as you can see above.
In this step our goal will be to use those shapes to create a “wireframe” and layout each section you’ll need for your infographic.
Here are the basic areas / sections that you’ll need to create:
- Header / Title Area
- Body / Main Argument
- “Brought to you by…” Section
- Cited Resources
In most cases, each of these sections on every infographic will remain relatively the same.
The only exception is the “Body / Main Argument” section, which will vary depending on your goal for the infographic.
A comparison infographic would need to have a different “wireframe” and layout than a timeline infographic to effectively illustrate your point:
That’s why it’s smart (like with any creative project) to start with the end in mind…
The creation process will be a lot easier if you can picture an outcome and work towards that.
I’ve seen far too many infographics fail because they focus too much on fancy design instead of creating a solid wireframe and layout that compliments their topic.
Let’s be clear…
The “design” is how your information looks. But the “layout” is how your information is organized and presented.
The layout is far more important than any fancy design elements.
So, what if you don’t know what type of layouts you need? Where should you start?
My #1 favorite place for infographic inspiration is Pinterest.
You’ll find endless layout ideas and wireframe examples that you could easily use to guide you while you create your infographic wireframe:
First, you’ll want to use rectangles and borders to define large areas of your infographic like in the example below:
Don’t worry about the colors just yet, we’ll get to those in the next step.
Next, using a combination of rectangles, squares, circles, triangles and lines, create your subsections:
When creating your wireframe and layouts, there’s two important design rules to consider:
- First, you need to make sure there is enough white space so your infographic is easy to read.
- Second, you need to create hierarchy with your most important content and sections at the top.
If you’re still having an issue creating your layouts here’s what to do:
Add some wireframes to a blank presentation deck and use the “Shapes” tool to trace layouts until you get the hang of it. Easy right?
Last note: If you’re using Keynote, once you’re happy with your wireframe, I recommend that you “Lock” the shapes in place, that way when you’re adding in content later, you don’t accidentally screw up the layout:
You’ve been warned!
Action items for step #3:
- Find layout inspiration on Pinterest
- Use the “Shapes” tool to create your wireframe
- Create infographic sub-sections using shapes
Step 4: Choose a color and typography pallette.
Now with your snazzy new wireframe, you’re ready to choose colors and fonts.
Let’s talk colors first…
A color palette is one of the most subtle, yet crucial aspects of any creative project.(especially for marketing)
Your color palette will set the tone for your infographic and tie visual elements together.
When designing an infographic, I like to choose 2 different color sets.
The first color set is the background(s).
I use soft, subtle colors for my backgrounds so I can draw attention to important elements with brighter colors.
Here’s a few examples:
Of course the flip side of that is to use bold background colors. But even with white text, it can make the graphic difficult to read. Either way, here’s some solid examples:
The second set of colors you choose will serve as your primary palette.
These can be brighter and more eye-catching.
“Flat” colors are very popular for infographics. Here’s a few examples:
It’s a smart idea to choose a palette that compliments your brand’s style.
You can use a tool like Adobe Color to build a pallet around any color you’d like.
If you don’t want to build your own palette, I recommend that you check out Colour Lovers for endless inspiration created by other people:
Make sure that you’re not choosing too many colors as that can create “disconnect” between important areas of your infographic and overwhelm readers.
If all else fails, using different shades of same color is always a safe bet.
By the way, feel free to swipe any of the colors from above for your project…
Just drag and drop the color swatch (or any other image for that matter) into your infographic then use the “eyedropper” tool to grab the color you want:
Once you’ve got a nice color palette, it’s time to choose a font combination.
The first thing you should do is avoid fancy or intricate fonts.
(Even if it compliments your brand.)
After you resize the infographic to a “web-friendly” size, those types of text can be extremely difficult to read.
Instead, stick with easy-to-read fonts like Arial, Open Sans, Courier and Verdana…
When choosing a typography combination, you can combine two fonts, or use variations of the same font.
Check out the 2 examples below:
Make sure that you’re not using any fonts below 16 pts as it becomes extremely difficult to read once you resize your infographic in step #6.
There is one exception when it comes to the fonts however…
You don’t have to match your header’s title with the rest of your typography.
You can take a bit more creative liberty with that area of the infographic.
For example, check out these great headers that grab your attentionimmediately with eye-catching typography:
Want some incredible fonts for your title, sub-headers and body text that you can download and use for free?
You can also check out this awesome article with pre-made font combinations to spark some ideas…
Action items for step #4:
- Choose a background color scheme
- Choose a primary color scheme
- Select an easy-to-read typography combo
Step 5: Add in your content, charts and visuals.
Now it time to take all the resources you collected in step #1 and extract the most focused, actionable content for your infographic.
Start by adding in your sub-headers and body text to the wireframe you created in step #3:
Make sure that your copy is short and to-the-point like the example above.
Also, you need to include links to every resource you cited at the bottom of the infographic:
Okay so after you’ve added your copy, it’s time to bring your words to life.
Use strong visual elements that instantly get your point across by “showing” not “telling” your readers:
The way I see it, you’ve got 2 options…
You could make every single visual by yourself…
But even if you’re a “natural” designer that can be difficult and time-consuming.
Or, you could use my best kept infographic design hack:
Purchase community-made visual assets from online marketplaces.
Check out this sleek icon set you could purchase and use on any of your infographics:
And that’s just one example!
There are dozens of other icons sets, illustrations, header images and more that you can use to give your infographic a more professional look and feel immediately.
On the other hand…
If you’re like me, once in awhile you might want to make your own visuals from scratch.
For example, one day I couldn’t find a decent “flat style” illustration of a fire pit to save my life…
So I decided to use the “Shapes” tool in Keynote to “build” my own firepit.
Check out how I made it:
(Like that mini teardown example? Don’t forget the full step-by-step teardown video included in the bonus area at the end of this post.)
Now I realize that I might upset some people when I say this… But too bad:
Data is not a requirement of a viral infographic.
Of course data makes it incredibly easy to prove your point by using indisputable numbers.
But I’ve seen dozens of infographic go viral that don’t include a single graph or piece of data…
Infographics have evolved. Get over it.
That being said…
When you choose to include data in your infographic, there are some important things to consider.
Basically, there are 2 ways to display your data.
First, the traditional way would be to use charts and graphs.
Try to keep your graphs simple, “clean” and focused…
Don’t include an unnecessary data and draw attention to the important data:
The second way to display your data is to use “data visualization.”
For example, you could use a set of 10 “smartphone” icons where 7 are colored and 3 are greyed out to represent the fact that 70% of Americans own a smartphone:
(That’s not some random example, that’s a real stat. Crazy right?)
Or you could use a unique illustration like a ship race to visualize your data:
Regardless of what type of infographic you’re creating, make sure that you’re using highly-engaging visuals and data visualizations to bring your content and data to life!
Action items for step #5:
- Summarize and add in your copy
- Add strong supporting visuals to “show” not “tell”
- Use charts and visualizations to bring data to life
Step 6: Export, optimize and upload.
Once you’re happy with your infographic, it’s time to get it ready for the world wide web!
The first thing you need to do is export the “presentation deck” that you’re working on to a PDF.
In PowerPoint, just click on “File” then “Export” from your menu bar.
In Keynote, you do the same thing, except you choose “PDF…” from the menu bar.
Now that you have a PDF version of your infographic, you need to optimize the file size for fast loading online, without sacrificing quality or readability.
Like I mentioned in step #2, there’s a good chance your infographic won’t fit perfectly into the resized PowerPoint or Keynote deck…
Here’s a simple solution…
Open a photo editing tool (it doesn’t have to be PhotoShop) then crop and/or stitch together your PDF(s) to get the perfect height.
Next, resize your infographic to be between 700 and 900 pixels wide.
Again, this willpreserve the quality of the image while making the file’s size as small as possible.
Also, I recommend using a tool like Optimizilla to compress and optimize your infographic even further.
Try to get the final file size to be less than 5 MB.
Lastly, the final infographic photo file should be a PNG or JPG because those are both universal image file formats.
Alrighty moving on…
The next thing you need to do is create a home for your infographic on your website.
Create a new page or blog post with a unique URL that you’ll upload and add the infographic image to.
This is important because when the infographic is shared around the internet, you want to make sure all the links point back to you so you get more traffic and shares.
Okay, so if you followed along up until now then you’ve got all the tools you need to create a professional-looking infographic.
But there’s still a few more things you’ll need to do if you want your infographic to go viral.
Continue reading on to the last step to find out…
Action items for step #6:
- Export infographic to a PDF
- Crop and/or “stitch” together your PDF(s)
- Resize to 700-900 pixels wide
- Upload to a new website page or blog post
Step 7: Go viral with strategic promotion.
Okay real talk…
Infographics DO NOT go viral by accident.
Even if you’ve got the best infographic in the world…
…if you simply click “Publish” then call it a day, don’t be surprised when no one sees or shares your infographic.
Instead, strategically promoting your infographic by identifying the RIGHT people and the RIGHT websites can get your infographic in front of thousands of people fast.
But before we do that, you’ll want to make sure to optimize your infographic for search engines…
SEO won’t necessarily help your infographic go viral but it’s extremely beneficial because it will help increase your search engine rankings which means more free traffic to your website.
Check out this infographic by Backlinko to help guide you while you’re optimizing your infographic(s) for search engines:
After that’s done, here are the next 3 things you should do
Pay close attention because these 3 steps are crucial…
#1: Find websites and blogs that share similar infographics.
For example, if I had just published an infographic on email marketing, I would go to Google at type in:
“Email marketing infographic”
What you’re looking for are websites and blogs that have published similar infographics made by other people.
That way, you know without a doubt they will be interested in sharing your infographic too as long as it’s good.
It’s important to note that in my experience, people who publish their own infographics don’t normally like to publish other people’s infographics on their websites.
Of course that’s not always the case…
But to be honest, I’m the same way… I won’t post an infographic on my blog unless I personally made it.
So, after you’ve got a decent list of websites who you think will be willing to share your infographic, it’s time for some email outreach.
First, start by identifying the authors from each of the websites who published similar infographics.
You can usually find the author’s name in the article’s byline:
If you want to learn how the pros do email outreach, check out this article my friend Emil Shour did with Brian Dean at Backlinko.
Part of that case study highlights the “Pre-Outreach” and “Content Roadshow” strategies he used to generate buzz for his content.
For example, check out Emil’s 2-step approach to email outreach…
Instead of doing what most people do and asking for a backlink or share right away(1-step approach) check out what he did instead:
And because he wasn’t being pushy, he get’s responses like this from people asking to send his content over (2-step approach):
See the difference?
Now I’ll be the first to admit that email outreach is not the most exciting part about infographic marketing…
But it’s crucial if you want to go viral.
Plus, the long-term benefits from the relationships you’ll build with influencers and bloggers will become invaluable down the road.
#2: Identify influencers who share similar infographics.
The best tool to find these influencers is BuzzSumo.
Just type in a topic or copy/paste a specific link to pull up content that is sorted by number of social media shares.
For example if I was doing an infographic on gardening, I’d type in “gardening infographic” into BuzzSumo…
Next, I would go through the results one by one and click “View Sharers” on any infographics that are similar to mine:
This will give you a list of the people who have shared that infographic…
This is helpful because you can sort by number of followers to identify influencers with a large number of followers who have shared infographics that are similar to yours.
Like in the last step, find their email address and start reaching out one-by-one.
Aside from Viola Norbert and ContentMarketer.io, another clever way to find someone’s email address is to subscribe to their blog…
The welcome email and all future emails should come from an address that you can respond to.
As an alternative, if you can’t find someone’s email address, you can always use Twitter to reach out publically:
Sam Hurley has hundreds of thousands of followers but still responded and shared my content:
See how I used the same 2-step outreach approach like the email example from above?
- Step 1: Ask if they want to see it
- Step 2: If they say yes, send the link
Not being pushy is the key to getting responses and getting your content shared.
Sending a friendly thank you when influencers share your content is a smart idea so you can “get on their radar.”
That way next time you have a piece of content and reach out to that influencer, you’ll be familiar and have a higher chance of getting a response.
#3: Submit your infographic to infographic directories.
These directories are basically websites that curate infographics for other people to see.
Some of them (like SlideShare) get millions of views per month…
They are the perfect place to get your infographic discovered by people who might want to share it on their website.
There are dozens of these directories though…
So instead of manually doing each one by yourself I recommend using Fivver to pay someone to do it for you.
You don’t need to have someone submit your content to 50+ directories. Just stick with the people who only add it to the top 10-30 infographic directories:
Alright here’s the last set of things you should do to promote your infographic…
Like any piece of new content you’d create, you should share throughout all of your marketing channels.
Here’s a few examples:
- Share with your email lists
- Schedule multiple social media posts
- Paid ads / remarketing ads
- Add links to infographic on relevant website pages
- Share with industry partners
- Send to influencers/bloggers who’ve shared your content in the past
- Share with any brand or person you mentioned in your content
Action items for step #7:
- Optimize your infographic for search engines
- Share infographic with the RIGHT bloggers and influencers
- Promote through all your digital marketing channels
Alright folks, that wraps up the 7 primary steps I use to create viral infographics.
Be sure to bookmark this article (I know it was long) so you can come back and refer to it at any time during the infographic creation and promotion process.
Feel free to drop me a line in the comment section if you’ve got a specific question and I’ll be happy to answer!
Need more help? Here are few bonuses to guide you along.
I want to make it ridiculously easy for you to create a viral infographic so I’m giving you several bonus resources to help:
- First, I put together a PDF “swipe file” with my entire 20-step infographic creation checklist
- Second, I’ve included a “teardown” video where you can watch me reverse engineer an entire infographic (backstage pass to how I make infographics)
To get the resources, enter the bonus area by signing up here.